ISLAND
SINGLES

Articles of Organization and By-Laws

ISLAND SINGLES
                       
ARTICLES OF ORGANIZATION

The ISLAND SINGLES is a non-profit social organization for active single members
willing to share and participate in social activities with other members.

ARTICLE ONE
The name of the organization is ISLAND SINGLES, and abbreviated IS.

ARTICLE TWO
The organization is a non-profit social organization intended for singles who live and/or work full or part-time in the vicinity of Hilton Head Island.

ARTICLE THREE
The period of its duration is through December 3l, 2015 and may be extended by the Board of Governors.

ARTICLE FOUR
The purposes for which the organization is formed are for social endeavors as follows:
To provide social activities to broaden and enhance the single persons social life on the island.
To raise funds to support our activities essential for the successful operation thereof

ARTICLE FIVE
The address of the current office of the organization shall be that of the present Treasurer.

ARTICLE SIX
The number of officers constituting the Board of Governors of the organization is five-six, with the titles as follows: President, Membership/Treasury Chairperson, Secretary,  Social Chairperson(s), Website/Newsletter Editor, and Publicity Chairperson (optional).   Any of the above offices may have Co-Chairpersons if deemed desirable for the smooth operation of Club activities.

ARTICLE SEVEN
In the event of dissolution of the organization, assets remaining after payment of debts and costs of dissolution shall be donated, paid over, conveyed and transferred to one or more non-profit corporations or associations existing and operating under the laws of the State of South Carolina which, in the judgment of the governors, have purposes and are engaged in activities substantially similar to and consistent with the purposes and activities of this organization and which has tax exempt status under the United States Internal Revenue Code.

ARTICLE EIGHT
The organization shall have no capital stock.  Its support shall be provided by
endowments and gifts, devises and bequests and from yearly membership dues as well as income from related and unrelated activities of the organization.

No part of the earnings or assets of the organization shall inure to the benefit of any member, governor or officer or any private individual, except that reasonable compensation may be paid for services rendered to or for the organization affecting any of its purposes,

No substantial part of the activities of the organization shall consist of carrying on propaganda or otherwise attempting to influence legislation.  The organization shall not participate or intervene in any political campaign on behalf of any candidate for public office.


 ISLAND SINGLES BY-LAWS


1.  Name of Organization

The name of this non-profit social organization shall be ISLAND SINGLES, and abbreviated IS.


2.  Purpose of Organization

To provide social activities to broaden and enhance the single persons social life on the island.
To raise funds to support our activities essential for the successful operation thereof.


3.  Membership

An individual may attend up to three (3) club activities as a guest, but thereafter is expected to become a member and pay appropriate dues.  Membership shall be on an individual basis and open to all individuals over the age of 55 years who:
Have never been married, or are presently divorced or widowed, or legally separated
Have submitted a completed Membership Application, signed and dated together with payment of dues in full for the current year.
Have been accepted for membership by the Board of Governors.

Membership forms may be obtained from any current officer or from the club’s website, but must be submitted to the Membership Chairperson at the address shown thereon in order for all records to be centrally maintained.

The membership of any individual may be terminated at any time during the year under the provisions of Section l4, Removal, at the discretion of the Board of Governors.  In this event, the individual shall be given a full refund of current annual dues paid to the organization.


4.  Dues

The annual membership dues shall be set by the Board of Governors in November to be effective January lst of the following year for the period from January lst through December 3lst of that year.  If dues for members in good standing in the current year are not paid by January 31 for the following year, the member’s name will be dropped from the active list. This date may be extended to February 31 upon agreement by the Board of Directors.  Dues may not be prorated and are non-refundable except as otherwise provided herein.  Dues for new members joining after October 3lst shall be at the rate established for the coming year and extend through December 3lst of the new year.


5.  Officers

The officers of the organization shall consist of a President, Membership/Treasury Chairperson, Secretary, Social Chairperson, Website/Newsletter Editor and Publicity (optional).  Alternates for any of these positions may be elected as deemed necessary by the Board of Governors; however each position shall only have a single vote and alternates, if any, shall only be permitted to vote in the absence of the primary elected officer(s).


6.  Duties & Powers

The duties and powers of the officers shall be as follows:

A.   President – The President shall be the executive officer of the organization; shall    
       preside at meetings of the organization and Board of Governors (hereinafter    
       referred to as the “Board”); and shall be a member ex-officio of all committees,
       Standing and Special.  The President shall create Special committees, appoint
       Chairpersons, and outline their major goal(s) as are deemed necessary by the Board.
       The President shall sign, with the Secretary or Treasurer, all contracts and official
       documents authorized by the Board.  The President, in the absence of the Treasurer,
       shall sign all checks.

B.    Membership/Treasury Chairperson -  The Membership/Treasury Chairperson  
       shall enroll individuals.  The Membership/Treasury  Chairperson shall assist the other officers in the general
       administration of his/her duties; shall maintain a central and up-to-date roster of all
       current members.  The Membership/Treasury Chairperson shall be custodian of the
       funds of the organization, and shall be responsible for the receipts of all monies,
       collection of all dues and assessments, notification of members who may be
       delinquent, and payments made in accordance with the budget or upon the order of
       the Board.  The Membership/Treasury Chairperson shall have the authority to
       appoint other individual members to accept monies on behalf of the organization
       as approved by the Board.  The Membership/Treasury Chairperson, or the
       Secretary, shall sign with the President contracts and official documents authorized
       by the Board. 
       The Membership/Treasury Chairperson shall keep accurate accounts and shall
       present financial statements at the regular meetings of the Board.  The
       Membership/Treasury Chairperson shall turn over to his/her successor all books
       and financial records at the close of his/her term of office.  In the absence of the

       President, the Membership/Treasury Chairperson shall assume the role and
       duties of the President.

C.  Secretary -  The Secretary shall keep the minutes of the General Membership
      business meetings, of the Board meetings and any Executive Committee meetings of
      the organization.  He/she shall maintain a file of essential records which shall be
      transferred to the successor at the close of his/her term of office.  The Secretary, or
       the Treasurer, shall sign with the President contracts and official documents
       authorized by the Board.  All official correspondence of the club will be written and
       sent by the Secretary.  In the absence of the Membership/Treasury Chairperson,  
      The  Secretary shall assume the role and duties of the Member/Treasury
      Chairperson.


D.   Social Chairperson -  The Social Chairperson shall be responsible for the
       implementation of the regular monthly activities as approved by the Board.  The
       Social Chairperson shall preside over the Social Activities Committee and provide
       the details of the activities to the Newsletter Editor.  In the absence of the
       Secretary, the Social Chairperson shall assume the role and duties of the  
       Secretary.

E.    Newsletter Editor -  The Newsletter Editor shall be responsible for producing the
       monthly newsletter to the members, reporting the activities planned by the Board. The Newsletter Editor shall

       be responsible for maintaining he club website.  The Newsletter Editor shall send email notifications to

       members as needed.

F.    Publicity Chairperson(optional) -  The Publicity Chairperson shall be responsible for informing the general public about Island Singles.  The goal is to provide information to singles adults so that they can decide to come to club activities and subsequently join Island Singles.


7.  Committees

 The Chairpersons of all committees, Standing and Special, shall be responsible for submitting to the Board a roster of his/her active committee members.  The Chairpersons of all committees, Standing and Special, shall be responsible for documenting and submitting their major accomplishments to the Board.


8.  Board of Governors

The Board shall consist of the elected officers of the Organization.  The immediate past President, shall serve as an ex-officio non-voting member of the Board.

  The Board shall have general charge and control of the policies, affairs, funds, and the property of the organization.  Any expenditure of $100 or more shall be approved by the Board.  It shall present to the membership all major program activities.  Its decision on questions of interpretation of the Bylaws shall be final.

Each September the Board shall designate a time and place for an election meeting of the General Membership for the purpose of electing officers for the coming year.  The Board shall also appoint a nominating committee for the purpose of nominating a slate of at least one candidate for each office to be filled.  The nominating committee shall consist of members in good standing who are not current Officers of the Club.  The nominating committee must obtain the consent of each nominee before presenting the slate to the Board prior to the election meeting in October or November.

  At the election meeting additional nominations may be made from the floor by any member in good standing subject to the condition that the consent of each nominee must have been previously obtained.

  The newly elected Board shall establish a time and place for their meetings during the December board meeting.  This time and place will be announced to the General Membership.  A quorum shall be a simple majority of the Board.  A majority of the Governors present and voting shall be required to adopt an item before the Board.


9.  Elections/Term of Office

Officers will be elected at the designated election meeting in October or November by the members
present.  No proxies will be accepted or  counted.  In the event there is only one candidate for each office, including alternates where applicable, the vote will be on the entire slate as a whole.  If there are two or more candidates for an office, each such officer will be voted for separately, and the person with the most votes will assume the office, and any office(s) remaining from the slate of officers proposed by the Board will be voted as a whole.

     The term of office shall begin on January 1st and continue through December 31st of the following year, or until new officers are duly elected and able to assume their duties in a timely manner.  However, the former Social Chairperson and Newsletter Editor shall see that the activities and newsletter responsibilities for the month of December are met.


10.  The organization shall meet at a time and place as prescribed by the Board.  The business portion of a meeting should be held to the time period determined by the Board.  Guests of members are welcome at business meetings when accompanied by the member but shall not be eligible to participate in any votes.


11.  Quorum

   The quorum for a General Membership meeting shall not be less than 20 per cent of the organization’s current membership.


12.  Amendment

   These Bylaws may be amended at any meeting of the Board by a two-thirds vote of the Governors, provided the amendment was submitted in writing at the previous regular meeting and the Board is notified at least two days prior to  the meeting at which the vote is to be taken.  Voting may be by  telephone.


13.  Dissolution Policy

   In the event of dissolution of the organization, after the payment of all debts, the remaining assets of the organization shall be distributed, transferred and paid over to any other charity(ies) or organizations that may qualify for tax exemptions under the then existing Federal Income Tax (IRS) laws as a charitable, educational, or non-profit organizations.


14.  Removal

   A member in good standing who has reason to believe that another member has violated any objective or ethical standard of the organization may file a complaint.

Any complaint shall be in writing, dated and signed.  The complaint shall be presented to any member of the Board who will investigate said complaint, and present the findings to the Board.  The Board may choose to either (1) take no action, (2) warn the offending member, or (3) consider removal of the member.  If the Board feels the circumstances may warrant removal, the member who allegedly committed the violation shall be notified and given 30 days to present his/her version to the Board prior to final action being taken.  The Board may then either drop the complaint or expel the member.

Any Governor may be removed from the Board by a unanimous vote of all other Governors.  Any Governor whose removal has been proposed shall be given an opportunity to be heard at the meeting when the vote will be taken.  A Governor shall have only one vote regardless of the number of Governor’s positions he/she holds.


15.  Unexpired Terms

Any elected Officer’s position which is vacated prior to the expiration of the term can be filled by an appointment by the Board.  Any member may submit this name for consideration to any of the elected officials.


16.  Resignations

Any officer or chairperson may resign his/her position by notifying in writing any other officer or by announcing his/her resignation publicly at any of the organization’s functions.  All resignations shall be effective immediately unless otherwise stated at the time of receipt of notification or announcement.  A resignation shall be final and irrevocable once made.


17.  Parliamentary Authority

Robert’s Rules of Order (latest edition at the meeting) shall be the parliamentary authority for all matter of procedures not specifically covered by the Bylaws or specific rules of procedures adopted by the organization.


18.  Disclaimer

The organization assumes no responsibility  for verifying the marital status of any individual member, and does NOT accept liability for any of its members or guests.  Each such member and/or guest shall be deemed to be acting as an independent individual unaffiliated with the organization and shall assume full responsibility for his/her own acts or omissions.

Approved:


I certify that these Bylaws were adopted by the Board of Governors on the above-mentioned date.
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_____________________________________
             President

_____________________________________
             Secretary


Revision: December 11, 2014